2022 NCAPCS Charter Schools Conference: Sponsorship Levels

All sponsorships include participation in conference activities. Corporate Leader Association membership is included for Battleship North Carolina sponsorships. To view our business membership options, click here.

Want a discount on your sponsorship? When you join or renew NCAPCS get a 15% discount on your membership + receive a discount on your sponsorship: 5% for Business Partners and 10% for Corporate Leaders.

Business Partner discount = 5% off Corporate Leader = 10% off

Sponsorship

# Available

Cost

Includes

Sailboat Level  (Traditional: $1,550) 

Sailboat Sponsor

GO TO REGISTRATION

12 $1550
BP: $1472.50
CL: $1395

General Exhibitor Table
Two Attendees
Company Profile and logo on Conference app

Schooner Level (specialty: between 2,000-$3,100)

Coffee and Snack Sponsor

GO TO REGISTRATION

8 $2000
BP:$1900
CL:$1800

PREFERRED Exhibitor Table
Three attendees

Company profile and logo on conference app
Logo on screen at General Session and Closing Session
Logo on all signage within conference

Audio/Visual Sponsor

GO TO REGISTRATION

4 $2100
BP:$1995
CL:%1890

PREFERRED Exhibitor Table
Three attendees
Company profile and logo on conference app
Logo on screen at General Session and Closing Session
Logo on all signage within conference

Tote Bag Sponsor

GO TO REGISTRATION

2

$2300
BP:$2185
CL:$2070

PREFERRED Exhibitor Table
Three attendees
Company profile and logo on conference app
Logo on screen at General Session and Closing Session
Logo on all signage within conference
Logo on one side of conference tote bags

Signage Sponsor

GO TO REGISTRATION

1 $2700
BP:$2565
CL:$2430
PREFERRED Exhibitor Table
Three attendees
Company profile and logo on conference app
Logo on screen at General Session and Closing Session
Logo on all signage within conference

Yacht Level (distinguished: between $4,000-$4,500)

Breakfast Sponsor

GO TO REGISTRATION

4 $4000
BP:$3800
CL:$3600
SELECT Exhibitor Table
Three attendees
Company profile and logo on conference app
Logo on screen at General Session and Closing Session
Logo on all signage within conference
Logo on table tent cards

Conference App Sponsor (Whova)

GO TO REGISTRATION

2 $4000
BP:$3800.00
CL:$3600.00
SELECT Exhibitor Table
Three attendees
Company profile and logo on conference app
Logo on screen at General Session and Closing Session
Logo on all signage within conference

Fingers and Food Spa Sponsor

GO TO REGISTRATION

 1  $4000
BP:$3800
CL:$3600
SELECT Exhibitor Table
Four attendees
Company profile and logo on conference app
Logo on Signage at Spa Event

1 Monday breakout session (choose from breakout periods 1-5)
Receive attendee list one week prior to conference
Recognition at Spa Event 

Tuesday Closing Session Lunch Sponsor

GO TO REGISTRATION

2 $4500
BP:$4275
CL:$4050
Four attendees
Company profile and logo on conference app
1 Tuesday breakout session (choose from breakout periods 6-8

Receive attendee list one week prior to conference
Logo on screen at General Session and Closing Session

Logo on table tent cards

Monday General Session Lunch Sponsor

GO TO REGISTRATION

 3 $4500
BP:$4275
CL:$4050

SELECT Exhibitor Table

Four attendees
Company profile and logo on conference app

Logo on all Conference Signage 
1 Mon. breakout session (choose from breakout periods 1-5)
Receive attendee list one week prior to conference
Logo on table tent cards

 Lanyard Sponsor

GO TO REGISTRATION

 1  $4500
BP:$4275
CL:$4050
SELECT Exhibitor Table
 Six attendees
Company profile and log on conference app
Logo on all conference lanyards
1 breakout session Mon. or Tue. (choose from breakout periods 1-8)
Receive attendee list one week prior to conference
Logo on all Conference Signage
Logo on screen at General Session and Closing Session

Battleship North Carolina Level (prominent: between $5,000-$10,000)

Corporate Leader Association membership is included for Battleship North Carolina sponsorships.

School Registration

GO TO REGISTRATION

2 $5000
BP:$4750
CL:$4500
SELECT Exhibitor Table
Six attendees
Company profile and logo on conference app
Logo on all Conference Signage
1 breakout session Mon. or Tue. (choose from breakout periods 1-8)
Receive attendee list one week prior to conference
Sponsorship makes registration free for up to 10 teachers & admin.
Logo on screen on General Session and Closing Session

Keynote and Panel Sponsor

GO TO REGISTRATION

3 $5000
BP:$4750
CL:$4500

SELECT Exhibitor Table
Six attendees
Company profile and logo on conference app

Logo on all Conference Signage
1 breakout session Mon. or Tue. (choose from breakout periods 1-8)
Receive attendee list one week prior to conference
Logo on screen at General Session and Closing Session

Sunday or Monday Night Reception Sponsor

GO TO REGISTRATION

2 $5000
BP:$4750
CL:$4500

SELECT Exhibitor Table
Six attendees
Company profile and logo on conference app

Logo on all conference signage, including at reception
1 breakout session Mon. or Tue. (choose from breakout periods 1-8)
Receive attendee list one week prior to conference
Logo on screen at General Session and Closing Session

Top Deck Sponsor

GO TO REGISTRATION

1 $10,000
BP:$9500
CL:$9000

ELITE Exhibitor Table
Ten attendees

Company profile and logo on conference app
Logo on all Conference Signage
2 breakout sessions Mon. or Tue. (choose from breakout periods 1-8)
Receive attendee list one week prior to conference
Logo on screen at General Session and Closing Session

 

GO TO SPONSOR REGISTRATION 

2022 Conference FAQs for Sponsors 

Thank you for choosing to help us "Rock the Boat!" by sponsoring our 2022 conference! Below are some of the questions we are asked most frequently. Don't hesitate to call or email Lisa Renn if you have other questions not answered below!

Go to questions about:

GENERAL

TABLE AVAILABILITY

EXHIBIT SETUP

PAYMENT

General

Q: What is the North Carolina Association for Public Charter Schools (NCAPCS) Conference?

A: The NCAPCS Charter Schools Conference is the largest annual gathering of charter school teachers, school leaders, administrators, board members, and supporters from across NC! This two-day event offers engaging keynote speakers, relevant breakout sessions, and networking opportunities for all participants. With record attendance of 500 people in 2019, it promises to be a powerful event to get the NC charter sector fired up for the 2022-2023 school year! Back to top


Q: Where and when is the NCAPCS Conference this year?

A: This year’s conference, entitled Rock the Boat, will be held at the Hotel Ballast in Wilmington, NC Sunday, July 17 to Tuesday, July 19, 2022. Back to top


Q: How much is the hotel room?

A: Rooms are $159 per night under our room block. After you register, you will receive a link to reserve your room under our block. Back to top


Q: When is the deadline for sponsors to register?


A: The sponsor registration deadline is EOB Friday, May 27, 2022. Back to top



Table Selection and Availability

Q: How do we choose which table we want?

A: After you select your sponsorship level, you will be contacted about your table preferences. Although we cannot guarantee exact placement, we try to accommodate everyone's preferences.

 

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Q: When will we know our assigned table?

A: Most sponsors will be emailed their table assignment within 3-5 business days after registering. Every registered sponsor will receive their table assignment on or before Friday, June 3, 2022. If you do not know your assigned table after that date, please email Lisa Renn at [email protected] Back to top


Q: How will table priority be given to Corporate Leader tier business members?

A: As registrations are submitted, Corporate Leaders will be granted their preferences first followed by Business Partners then non-members. Back to top

Exhibit Setup

Q: Where and when can we set up?

A: All sponsors may set up as early as 3:00pm July 17. Back to top

Q: After setup, where should we keep our materials?

A: We strongly recommend that you keep your materials of value in a safe place of your choice. The Association nor the hotel will be responsible for any lost, stolen, or damaged items. Back to top


Q: What are the exhibition hours?

A: 8:00am – 5:00 pm Monday, July 18 and 8:00 am – 12:00pm Tuesday, July 19. Back to top

Q: When can we break down?

A: You may choose to break down at any point during the conference. Most exhibitors break down Tuesday afternoon. However, if you break down earlier the cost of your exhibit remains the same. All exhibitions must be completely broken down and out of the building by 3:00 pm July 19. Back to top


Q: Will we have a table and chairs or just a table?

A: Each sponsor will receive a table, two chairs, table skirting, and complimentary WiFi. If you need electrical outlets, complete the electrical order form found at the end of this document. You can get the Wi-Fi username and password at the conference registration desk. Back to top


Q: We would like to rent additional A/V equipment and furniture for our table. Who do we rent from?

A: J & S Audio Visual is the in-house A/V service provider for Hotel Ballast. Contact Bob Coble, Director of Event Technology, at (910) 202-3160 if you have questions. Hotel Ballast recommends Party Suppliers and Rentals Inc. Back to top


Q: We are flying in, but we have packages to ship. How do we handle this?

A: Ship packages to the following address:
Hotel Ballast
ATTN: (Name of Individual Who Will Retrieve)
NCAPCS 2020 Charter Schools Conference: Rock the Boat
301 N. Water St., Wilmington, NC 28401

Packages will not be accepted until 72 hours prior to the conference. Back to top

Q: Our company has more than just packages to ship. We need a palette! How do we handle that?

A: Instead of shipping your materials to the convention center, you can use a trade show services provider. If you choose to use a trade show services provider, please notify Hotel Ballast’s Karen Morganti at [email protected] first to let her know how large the palette will be.  After the service provider receives your shipment, they will use their trucks, forklifts, and crew to deliver your bulk materials to the convention center Sunday, July 17. On the shipping label, be sure to clearly mark (1) the name of the event NCAPCS 2022 Charter Schools Conference, (2) your company name, and (3) the name of the person who is supposed to pick up the bulk shipment upon arrival. Please note, Convention Makers, Inc. is no longer serving the Wilmington area due to fuel costs. We are diligently working to find a new provider. Back to top

 

Q: Will I get new clients from sponsoring the conference?

A: While the Association provides this unique opportunity to meet many potential clients statewide, the Association cannot guarantee your company will gain new business. Back to top

 

Q: We are interested in offering a Closing Session raffle prize within our sponsorship! How does that work?

A: Email a proposal to our Executive Director Rhonda Dillingham [email protected] Include your name, company, contact information, the sponsorship level under which you registered, a description of the item, and its value. Submit proposals of prizes no less than $1,000 in value. The deadline is May 27, 2022. Back to top

 

Q: Are we allowed to offer prizes on our own at our table?

A: Yes, that is allowed. However, the Association will not make any special announcements for any sponsor’s prize other than the ones selected to be awarded at the Closing Session. Back to top

 

Q: Our company is an upper-level sponsor, and we get a presentation included in our sponsorship. How do we submit our proposal?

A: Visit the Presenters page to learn details, get ideas, and submit your proposal. We kindly ask that you do not submit a proposal that is a sales pitch, and we require you to partner with a charter school representative. Past conference attendees report disliking sales pitches, so we kindly request you avoid pushing a “hard sale.” Back to top

Q: Do you all have a lead retrieval system or QR codes for potential clients / customers?

A: We unfortunately do not have QR codes yet. Currently, we share the attendee list with upper-level sponsors (Yacht and Battleship NC) at least a week prior to the conference while other sponsors (Sailboat and Schooner) receive it a week after the conference. Back to top

Payment

Q: How can we pay for our sponsorship?

A: Payment by Credit Card:
In the sponsor registration form, select Credit Card under payment, enter your card information, and submit. You will automatically receive a sales receipt. Save the receipt for your records. A table will be marked for you according to our ability to match your preferences once your payment completes processing.

Payment by Mailing a Check
In the registration form, select Mail a Check under payment, and proceed to complete and submit your registration. We will send you an invoice within 1 business day. You will be expected to have your check delivered to the following address no later than 2 weeks from the date you receive your invoice:

North Carolina Association for Public
Charter Schools
242 West Millbrook Road
Raleigh, NC 27609

Upon receipt of check, a table will be marked for you according to our ability to match your preferences at that time.  Back to top

 

Q: We want to bring more representatives than what is included in the sponsorship level we selected. What is the additional cost?

A: The cost for additional sponsor representatives will be the same as attendees, and they will need to register as attendees. Visit the Attendees page to view the fee schedule for members and non-members. Upon registration, the additional representatives need to email [email protected] to indicate they are representing a sponsor so we will know to make sponsor badges for them instead of attendee badges.  Back to top

 

Q: What happens if one of our representatives cannot make it?

A: You may replace that individual with another representative from your company. If you cannot find a replacement that spot remains open. Make sure to email [email protected] so we will know to make a badge for the replacement or not to make a badge for the absent rep. It will be the sponsor Point of Contact’s responsibility to notify the hotel of changes within his/her group.  Back to top

Q: What discounts do Association members receive for sponsoring the conference?

A: Corporate Leaders – 10% off sponsorship
Business Partners – 5% off sponsorship

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Q: Why are we asked on the registration form whether we would like to donate a separate amount toward subsidizing travel and registration costs for planning year and first-year schools?

A: Planning year and first-year schools especially have difficulty attending our conference due to lack of funding. We would like to maximize school representation across the state which maximizes your exposure to schools. This is completely optional, no minimum is required, and this neither increases or decreases your level of sponsorship. Schools eligible for this subsidy include:

  • Schools that will be issued their charter from the State Board of Education (SBE) by June 2021 and will enter their planning year Fall 2022.
  • Schools that will complete their planning year June 2021 and will enter their first year of operation Fall 2022. 
  •  Schools that will complete their first year of operation June 2022 and will enter their second year Fall 2023.  Back to top

Q: Our company is currently not an Association member and we have never sponsored the conference before, but we would like to pay for membership and sponsorship at the same time. Can we do that?

A: Yes. We offer a dual discount for membership and sponsorship! You will receive 15% off your membership dues plus a 5% or 10% sponsorship discount depending on the selected membership tier. Follow the instructions on our sponsorship form, and if you have any questions please contact Lisa RennBack to top

 

Q: Why is membership set to expire 08/01/2023 for sponsors who opt into the dual discount?

A: We have established a more efficient membership process as the number of business members continue to grow. Although we welcome sponsors to join at any time of year, having sponsors joining/renewing during conference season will make renewal easier for you to remember and make our membership records easier to maintain in the long run. Back to top

 

Q: What are the terms of cancellation and late payment?

A: Registration with a credit card / payment:
If you have paid by credit card, and you withdraw from being a sponsor on or before May 27, your marked table is immediately re-opened for other sponsors to select. Fifty percent (50%) of your paid sponsorship amount will be returned to you in check form according to the address provided in your registration within 10 business days (2 weeks) from the cancellation date. If you withdraw after May 27, your marked table is immediately re-opened, and you receive no refund.

Registration with a mailed check:
Failing to have your check delivered on or before the 10th business day after date of invoice will result in automatic nullification and deletion of your sponsor registration. We will assume that you no longer intend to become a sponsor, and you will be required to re-submit your registration if you still wish to become one.

As with credit card payments, if you have already mailed your check, and you withdraw from being a sponsor on or before May 27, your marked table is immediately re-opened for other sponsors to select. Fifty percent (50%) of your paid sponsorship amount will be returned to you in check form according to the address provided in your registration within 10 business days. If you withdraw after May 27, your marked table is immediately re-opened, and you receive no refund.

It will be your responsibility to contact the hotel to cancel your room according to the hotel’s cancellation policies. Because of these cancellation / late payment terms, it is critical to carefully review your schedule and availability before committing to exhibit and representing your company at our conference. Back to top

We look forward to seeing you in historic Wilmington!